Sprinkler and suppression check record. A printable log for the routine checks a responsible person can make on a sprinkler or fixed suppression system, and a record of the competent-person servicing that sits behind them.
These are the routine checks you can make and the record of the servicing you commission. Testing, servicing and certifying a suppression system is work for a competent person, and neither this sheet nor FireOptix does it — what the platform does is hold the asset, the regime and the certificates together and tell you when something is overdue.
What is on the sheet
- System details: type, areas protected, control valve locations and the alarm it reports to
- Routine checks: valves in the correct position and unobstructed, gauges reading normally, no visible leaks or damage
- Sprinkler heads unobstructed, unpainted, undamaged and with the required clearance kept clear of stored goods
- Antifreeze, trace heating and frost protection where the system has them, and water supply indications
- A weekly or routine test block for the test the system's own regime calls for, recorded as carried out rather than prescribed
- A servicing and inspection record for the competent person's visits, with certificates referenced rather than reproduced
Why this record matters
Most of what goes wrong with a sprinkler system is in the room, not the system. Goods stacked into the spray pattern, a head painted during redecoration, a control valve closed after a repair and never reopened — all visible, none of them found by the annual visit.
That is what this log is for, and it is the reason it is tiered as it is: the checks a responsible person can make are a small and valuable part of keeping a suppression system working, and almost everything else about it belongs to people with the competence to test and service it.
The valve is the entry worth insisting on. A closed control valve is an unprotected building that looks exactly like a protected one, and the usual cause is legitimate work that nobody reversed. A log that records the valve position every time is a log that catches it in a week rather than at the next service.
Test frequencies, clearance distances, pressures and flow figures are not written into the sheet. They come from the standard the system was designed and installed to and from its own maintenance regime, which differ between systems in a way a generic form cannot capture.
Use it with
- Fire extinguisher inspection checklistA printable checklist for the routine visual inspection of portable extinguishers — in place, unobstructed, undamaged, correctly charged and not overdue for service.
- Weekly fire alarm test recordA printable log for the routine fire alarm test — which call point was used, whether the sounders were heard everywhere, and what was wrong if anything was.
- Fire log bookA printable fire log book: a cover, an index of what belongs in it, and record pages for the tests, services, drills, training and findings that make up a premises' fire safety history.
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© 2026 FireOptix. Free to print, copy and use in your business. Not for resale. Please keep this notice.
Contains public sector information licensed under the Open Government Licence v3.0. Written for England and Wales. General guidance, not legal advice. Checked October 2026.