Fire log book. A printable fire log book: a cover, an index of what belongs in it, and record pages for the tests, services, drills, training and findings that make up a premises' fire safety history.
This is the paper version. FireOptix does the same job on a phone, with the record filed against the building or the asset automatically.
What is on the sheet
- A cover page for the premises, the responsible person and the period the book covers
- An index of what belongs in the book, so a gap is visible as a gap rather than as an absence nobody noticed
- Record pages for alarm tests, emergency lighting, extinguishers, doors and suppression, each with its own sheet
- Drill, training and induction pages, so the people records sit with the equipment records
- A findings and remedial actions page running to a completion date, and a page for visits by the fire and rescue service or any other inspector
- A contractor and certificate page, referencing certificates by date and number rather than reproducing them
Why this record matters
A fire log book is not a legal document with a prescribed form. It is the convention that grew up around a real problem: the evidence of fire safety management in a building is spread across a dozen people, contractors and filing systems, and at the moment it is asked for nobody can produce it. The book is one place to put it.
The index is the most useful page in it. A log book with no index is a pile of whatever happened to get filed; a log book whose first page lists what should be in it is a document that shows you what is missing. That is uncomfortable and it is the entire point — the gap an inspecting officer finds is always the gap nobody was looking at.
The visits page earns its place too. An inspection, an informal visit, a letter about a deficiency and whatever was done about it are the part of a building's history most likely to be lost with a change of managing agent, and the part most valuable the second time somebody calls.
This is also the template with the most honest case against it. A paper book lives in one building, cannot be searched, shows nothing until somebody opens it, and tells you a test is overdue only if you go and look. It is a good deal better than nothing, and it is the thing a platform replaces rather than prints.
Use it with
- Weekly fire alarm test recordA printable log for the routine fire alarm test — which call point was used, whether the sounders were heard everywhere, and what was wrong if anything was.
- Emergency lighting test recordA printable log for emergency lighting tests, separating the short function check from the full-duration test and recording which luminaires failed.
- Fire extinguisher inspection checklistA printable checklist for the routine visual inspection of portable extinguishers — in place, unobstructed, undamaged, correctly charged and not overdue for service.
- Sprinkler and suppression check recordA printable log for the routine checks a responsible person can make on a sprinkler or fixed suppression system, and a record of the competent-person servicing that sits behind them.
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© 2026 FireOptix. Free to print, copy and use in your business. Not for resale. Please keep this notice.
Contains public sector information licensed under the Open Government Licence v3.0. Written for England and Wales. General guidance, not legal advice. Checked October 2026.