Fire drill record. A printable fire drill record covering the scenario, the routes used, how the evacuation actually went, what went wrong and what was changed as a result.
This is the paper version. FireOptix does the same job on a phone, with the record filed against the building or the asset automatically.
What is on the sheet
- Date, time, who organised it and whether it was announced or unannounced
- The scenario tested, and which escape route was treated as unavailable
- Who was in the building, who evacuated, and how the roll call was taken
- How long the evacuation took, recorded as a time rather than measured against a target
- What went wrong: doors, routes, signage, alarm audibility, assistance arrangements, visitors and contractors, people who did not respond
- Lessons and actions, each with an owner and a date, and a block to record what was changed in the fire risk assessment as a result
Why this record matters
A drill is an experiment, and a record that only says it happened has thrown away the result. The useful half is the list of things that did not work — the door that would not stay open, the wing that did not hear the alarm, the contractor nobody accounted for — and what was done about them.
Blocking a route is the single change that makes a drill worth running. A building where everybody walks out of the main entrance every time has rehearsed the one scenario least likely to be the real one. The sheet asks which route was treated as unavailable, because if the answer is 'none' that is worth seeing on the record.
The evacuation time is recorded, not scored. There is no general target to hold it against: what matters is how the building performs compared with the last drill and with what the risk assessment assumes, and a target printed on a free form invites a building to optimise towards a number that means nothing for its own layout and occupancy.
The last block is the one that closes the loop. A drill that finds the assistance arrangements did not work and does not reach the risk assessment has found the problem and left it in place. The sheet asks what changed as a result, and accepts 'nothing' as an answer that somebody has signed.
Use it with
- Personal emergency evacuation plan (PEEP)A printable PEEP form for recording how a person who could not evacuate unaided will get out, what help they need and who is providing it.
- Escape route inspection checklistA printable walk-the-route checklist for escape routes and final exits — clear, openable, lit, signed and free of the storage that accumulates in corridors.
- Fire warden duties checklistA printable record of who the fire wardens are, which areas they sweep, what they are expected to do on the alarm and what training they have had.
- Fire risk assessment templateA printable fire risk assessment form, covering the premises, the people at risk, the hazards, the fire safety measures already in place and the significant findings that come out of it.
Read more on this
© 2026 FireOptix. Free to print, copy and use in your business. Not for resale. Please keep this notice.
Contains public sector information licensed under the Open Government Licence v3.0. Written for England and Wales. General guidance, not legal advice. Checked October 2026.